North East ISD - Facility Rentals Homepage
[ District Policy ] [ Insurance Notice ] [ Rules for using a Facility ] [ Facility Request Form / Information ] [ Inclement Weather Notice Click this link for latest update for 10/26/2012 ] [ Facility Closure Information ]
NOTICE: THE FACILITY RESERVATIONS OFFICE IS AUTHORIZED TO RECEIVE FACILITY USAGE REQUESTS FOR THE 2013 - 2014 SCHOOL BEGINNING NO EARLIER THAN WEDNESDAY, JULY 31, 2013 AT 12:01 AM. IF THE OFFICE RECEIVES ANY REQUESTS BEFORE THIS AUTHORIZED DATE/TIMEFRAME, THE REQUEST WILL, REGRETABLY, BE RETURNED TO THE REQUESTOR. THANK YOU FOR ATTENTION AND CONTINUED COOPERATION. THANK YOU, IN ADVANCE, FOR CONSIDERING NORTH EAST INDEPENDENT SCHOOL DISTRICT FOR YOUR FACILITY RESERVATION NEEDS.
NOTICE: THE FACILITY RESERVATIONS OFFICE IS AUTHORIZED TO RECEIVE FACILITY USAGE REQUESTS FOR THE 2012 - 2013 SCHOOL BEGINNING NO EARLIER THAN TUESDAY, JULY 31, 2012 AT 12:01 AM. IF THE OFFICE RECEIVES ANY REQUESTS BEFORE THIS AUTHORIZED DATE/TIMEFRAME, THE REQUEST WILL, REGRETABLY, BE RETURNED TO THE REQUESTOR. THANK YOU FOR ATTENTION AND CONTINUED COOPERATION. ALSO, THANK YOU FOR CONSIDERING NORTH EAST INDEPENDENT SCHOOL DISTRICT FOR YOUR FACILITY RESERVATION NEEDS.
NOTICE: Implemented during the 2012 - 2013 school year, the processing fee changed from $10.00 to $20.00. Thank you for your attention.
Welcome to the North East Independent School District facility use webpage. NEISD is committed to making campus facilities available for use by the community. First priority is always given to the education of students. The Department of Procurement & eCommerce administers facility use during non-school hours including weekends and evenings. Facility requests are processed on a first-come first served basis. Interested patrons should contact the Department of Procurement & eCommerce to arrange for space in all NEISD campuses. Usage fees vary according to the type of group and the space utilized. Space that may be available includes gyms, auditoriums, classrooms, multi-purpose rooms and playing fields.
For additional information, contact Cindy Salazar at (210) 407-0396 / email at csalaz4@neisd.net or Susanne Baker at (210) 407-0398 / email sbaker@neisd.net.
Use of Facility District Policy
The Board permits and encourages public use of designated school facilities for educational, recreational, civic, or social activities, when these activities do not conflict with school use or with this policy.
Requests for nonschool use of District facilities shall be considered on a first-come, first-served basis; however, sport-related requests shall be considered on a percentage basis of availability schedule due to the limited resources available for use by sports organizations.
Academic and extracurricular campus activities shall always have priority when any use is scheduled. The campus principal or designee has the authority to cancel a scheduled nonschool use if an unexpected conflict arises with a District activity.
Please also refer to North East ISD Policy links below - GK Community Relations - for any additional information needed.
GKA (Local) - Conduct of School Premises
GKA (Legal) - Conduct of School Premises
GKD (Local) - NonSchool Use of School Facilities
GKD (Legal) - NonSchool Use of School Facilities
Important Insurance Note
NOTE: All groups must submit proof of liability insurance at the same time the Facility Use Application Form is submitted. Liability insurance may be obtained as a separate policy or as a rider. North East Independent School District must be listed as an "Additionally Insured" on the insurance certificate.
RULES FOR USING AN NEISD FACILITIES
*RESPECT THE CAMPUS AND STAFF.
*Organization MUST provide proof of Insurance Liability naming NEISD as an additional insured in the amount of $1,000,000.
*Org's are allowed one hour per week per team.
*If at any point during a Reservation period the Campus Principal or their designee determines that NEPD is required, the expense(s) for NEPD shall be incurred by the Org.
*Any admission, entrance, and/or concession charges, collections, sales, and/or fees are strictly prohibited at any NEISD facility.
*Manager/Coach/Coordinator MUST bring this Confirmation with them to each and every event listed.
*Any and all school activities SHALL take precedence over any facility usage contract/confirmation.
*All trash MUST be picked up.
*If Org has authorization to use District equipment, Org MUST put equipment back where it was originally located (portable standards only).
*Org MUST leave at the designated time indicated.
*Absolutely, NO CONCESSIONS are allowed.
*NO FOOD or DRINKS (except for water) allowed in the gym, if applicable.
*Absolutely, NO MAIN FIELDS shall be used; only PRACTICE FIELDS shall be utilized.
*NO animals allowed inside the building, other than guide dogs assisting the visually impaired individual.
*NO access to any other parts of the building.
*Org MUST remain within the relegated area(s) of the Facility Reservation Confirmation.
*DO NOT enter any portion of the facility other than that indicated on this Confirmation.
*Org's MUST NOT start until the designated date and time and MUST leave at the designated date and time.
*DO NOT enter the gym office or any other portion of the facility.
*
It is the Org's sole responsibility to ensure that all attending Parents maintain control of their child(ren) and keep them out of unauthorized areas.
*For Field/Outside Use, NO RESTROOM facilities will be available.
*Adhere to any and all custodian’s request.
Failure to adhere to these guidelines may result in an Organization losing its facility reservation privileges.
Facilities Usage Request Forms and Information
The Facility Usage Request Form allows users to fill out the form within your browser window, then print it out and submit it to the Department of Procurement & eCommerce via mail correspondence, email, facsimile correspondence, or in person. This form is in Adobe Acrobat PDF format. In order to view or print such documents, you must have the free Adobe Acrobat Reader loaded on your computer.
- Auditorium / Cafetorium Layout and Capacity (html Format)
- Facility Use Request Form (
Format) NOTE: This form is fillable. - Facility Usage Fee Schedule ( Format)
NOTICE: Implemented during the 2012 - 2013 school year, the processing fee changed from $10.00 to $20.00. Thank you for your attention.
DISCLAIMER: An additional thirty (30) minutes before a scheduled event and one (1) hour after a scheduled event shall be added to Invoices. This additional time is required on all scheduled events for custodial staff preparation(s) and clean-up.
- Facility Use - FAQs (html Format)
- Need Adobe Acrobat Reader, Get It Here, It's FREE!
Submit facility requests by
- eMAIL: Ms. Cindy Salazar / csalaz4@neisd.net or Ms. Susanne Baker / sbaker@neisd.net
- FACSIMILE: (210) 804-7134
- MAIL: Department of Procurement & eCommerce; Facility Rentals, 8961 Tesoro Drive, Suite 317 San Antonio, Texas 78217
- IN PERSON: at 8961 Tesoro Drive, Third Floor, Suite 317
Resource Links
- Use these links to assit you in determining a facility that's right for your and/or your organization.
inclement weather Notice
In cases of inclement weather, updates will be posted as soon as possible. Cancelation of field/gym facilities will be made based on the decision of the Executive Director of the Athletics Department.
Inclement Weather Conditions (Rain from 10/26/2012) for Saturday, October 27, 2012:
For Game Field Use - The Executive Director of the Athletics Department, Mr. Jerry Comalander, has indicated that since the game fields are saturated, the game fields are NOT available and/or authorized for use. Hence, the game fields are closed and are NOT to be utilized any group.
For Practice Field Use - The Executive Director of the Athletics Department, Mr. Jerry Comalander, has indicated that the Practice Field Football Events will NOT be canceled due to inclement weather conditions (rain). Practice Field Football Events shall continue as authorized and scheduled.
Construction Closure Schedule
All dates are approximate and subject to change.
As construction project information becomes available from the Construction Management Department, facility closures and dates are posted here.
Any questions or comments should be directed to the Web Page Coordinator.
UPDATED:
April 5, 2013